Doctoral Flowchart

Flowchart of Ph.D. Process

Click here to download: PhD Flowchart 

Program Component	Timeline	RESPONSIBILITIES
		Student	School	Graduate Office
Admission	Deadlines: April 1st for Fall admit Feb 1st for Univer. Fellowship	Submit on-line application	Review online application Approve or reject applicants  Send approved packets to Graduate Office	Approve and return packet to School Enter student  data into registration system
Appt of Advisory Committee	1 year after admission	Communicate with director RE: Committee composition	Director approves committee Complete Advisory Committee Form	Verify & sign off on Advisory Committee form
External Minor	During coursework	Submit external minor proposal	Director approves external minor proposal
Transfer of Credit &/or Revalidation	Near the end of coursework	Meet with Ph.D. Program Director	Submit Transfer of Credit form/revalidation request	Approve transfer of credits Authorize transfer  on transcript
Qualifying Exam	Within 1 yr of course completion At least 8 mos before awarding of degree anticipated	Submit written Qualifying Exam Present Oral Exam	Advisory Comm evaluates Qual Exam Submit Nomination to Candidacy form	Verify completion of coursework Sign off on Nomination to Candidacy form
Appt of Research Committee	After Passing Qualifying Exam At least 6 mos prior to defense	In writing, suggest up to 5 faculty to Director	Nomination of Research Committee form Dean & Director approve committee	Verify faculty status & sign off on Nomination of Research Committee form
Dissertation	After passing qual exam, if not done sooner	Submit Diss. Proposal Register for diss credits each F & Sp	Research Committee approves proposal
IRB Approval	After dissertation proposal is approved	Get certified Submit  forms	Dissert. Chair listed as PI
Final Defense & Format Check	1 month before final defense After final revisions approved	Prepare Defense Announcement (title pg & 150 wd abst) Set appt w/ Grad Office for Format Check	Submit signed Defense Announcemnt Research committee approves Final Dissertation	Conduct Format Check
Deposit of Dissertation	Within 7 yrs of passing Qual Exam By 10th of the mos.	Deposit bound dissertation with 350 word abstract to Grad Office		Receive final bound dissertation